Centralise supplier evidence
Store BRCGS-related supplier certificates and supporting documents in one controlled system.
Compliance • BRCGS
Stay on top of the supplier documents BRCGS auditors expect to see
Evidash helps QA and technical teams collect, track, review, and prove control of supplier certificates, specifications, declarations, and expiry-driven follow-up, without relying on spreadsheets, inbox chasing, or last-minute audit scrambles.
Evidash helps food businesses stay audit-ready for the BRCGS requirements that depend on current supplier documents, approvals, records, and follow-up.
Supplier certificates in one placeExpiry reminders and escalationsApproval historyAudit-ready recordsMulti-site visibility
What BRCGS expects from supplier-document control
For the supplier and record-dependent parts of BRCGS, teams are expected to maintain current documents, show documented review and approval decisions, keep records accessible, and demonstrate follow-up when evidence expires or is missing.
What good BRCGS-ready document control looks like
- Current certificates, declarations, and supporting files are stored in one controlled location
- Each document has clear scope, owner, status, issue date, and expiry date
- Reviews and approvals are logged with timestamps and decision history
- Renewal reminders and escalations are tracked before documents lapse
- Sites, suppliers, and materials are mapped so evidence is linked to the right context
- Teams can retrieve current and historical records quickly during audits
Why BRCGS readiness breaks in spreadsheets
BRCGS preparation often breaks down in the same place: supplier documents live across inboxes, folders, and spreadsheets; expiry dates get missed; approvals are hard to evidence; and teams scramble before audits to prove that records were current, reviewed, and followed up.
- Expiry dates are buried in files and inboxes
- Supplier follow-up depends on manual chasing
- Teams cannot quickly show who approved which version
- Sites and materials are hard to map cleanly
- Audit prep turns into a document hunt
Evidash is your control layer for supplier evidence
Evidash gives you one place to manage supplier certificates and supporting documents, capture key metadata, track renewals, route approvals, and keep an audit-ready history of who reviewed what and when.
Capture the metadata that matters
Track issue date, expiry date, certificate number, standard, site, scope, material, status, and owner.
Automate the chasing, not the judgement
Send reminders before expiry, escalate non-response, and keep humans in control of approval decisions.
Keep an audit-ready history
Show document versions, review decisions, timestamps, and who did what.
See risk early
Know what is expiring soon, overdue, missing, or blocking approval.
How documents get into Evidash
Use low-friction collection to bring supplier evidence into one workflow, then let AI extraction and review controls do the heavy lifting.
01
Request by email
Send suppliers a simple request link so they can submit updated files without a full portal rollout.
02
Upload existing files
Drag and drop certificates, specs, and declarations from shared drives or local folders.
03
Extract key fields with AI
Capture issue date, expiry date, certificate number, standard, and other structured metadata.
04
Map scope and context
Link each document to the right supplier, site, material, and scope before review.
05
Run reminders and approvals
Trigger expiry reminders, escalate non-response, and keep an approval history for audits.
Example audit-readiness dashboard
A practical view your team can use daily to see document risk, response gaps, and approval bottlenecks before they become audit issues.
Current supplier documents
312
Expiring in 30 days
27
Overdue renewals
8
Awaiting internal approval
14
Document types commonly tracked
Supplier certificates
Raw material and packaging specifications
Allergen and composition declarations
GFSI or third-party audit reports
Insurance and legal documentation
Corrective action and follow-up evidence
From document chaos to audit-ready evidence
Before Evidash
Certificates are scattered. Expiry tracking lives in spreadsheets. Supplier follow-up happens by email. Approval evidence is hard to reconstruct.
With Evidash
Documents are centralised, dates are tracked, reminders are scheduled, approvals are logged, and your team has a clear record of status and ownership.
What your team can show more easily
- Which supplier documents are current
- Which ones are expiring in 30 / 60 / 90 days
- Which suppliers have not responded
- Which documents were reviewed and approved
- Which sites or materials are missing required evidence
- What changed between document versions
Frequently asked questions
Does Evidash replace BRCGS certification or audits?
No. Evidash helps you manage the supplier-document, approval, and record-keeping workflows that support BRCGS readiness.
Can we start manually before automating reminders?
Yes. Teams can begin with simple document tracking and approvals, then add reminders and escalation workflows later.
Can suppliers submit updated certificates without a full portal rollout?
Yes. Evidash supports low-friction document collection so you can reduce back-and-forth and bring updated documents into review faster.
Can we manage multi-site suppliers or documents with limited scope?
Yes. Evidash is designed to track document scope, site coverage, and related metadata so approvals are based on the right evidence.
Keep BRCGS supplier-document workflows audit-ready year-round
Replace spreadsheet chasing with controlled records, clear ownership, and a complete review history.