Supplier compliance software for food QA teams
Keep supplier documents current, compliant, and audit-ready
Centralize certifications, specs, questionnaires, COAs, insurance files, and other supplier documents in one system. Evidash tracks expiries, reviews incoming files, and flags missing or non-compliant records before they become audit or release issues.
Encrypted in transit & at restHuman-in-the-loop reviewContinuous audit trail
Built for BRCGS, FSSC 22000 and ISO-aligned operations
Encrypted in transit & at restRuns on AWS infrastructureHuman-in-the-loop reviewContinuous audit trail
Why QA teams switch
From scattered evidence to one system of record
Most food QA teams run supplier compliance on inboxes, shared drives, and spreadsheets. Evidash replaces the guesswork with a single, controlled source of truth.
The status quo
- COAs and certificates buried across inboxes and drives
- Expiries found only when a shipment is blocked
- Hours lost to manual spec and COA data entry
- Audit prep turns into a last-minute fire drill
With Evidash
- Every document linked to its supplier and spec
- Expiries flagged early, with chasing on autopilot
- AI extracts and standardizes spec and COA data on intake
- A continuous audit trail, ready on demand
How it works
From incoming documents to controlled decisions
01
Define requirements
Set document requirements by supplier, material, or category with expiry rules and owner responsibility.
02
Capture and extract
Collect documents from portals, email, or uploads, then use AI to extract metadata and classify each file automatically.
03
Validate against standards
Use AI to map COA and transactional values against current spec versions, routing edge cases to human review before approval.
04
Chase, sync, and prove
Automate supplier follow-ups by email, escalate when needed, and push approved outcomes to connected systems with a full audit trail.
Capabilities
Built to keep every supplier document audit-ready
From the moment a COA arrives to the day an auditor asks for it.
Expiry tracking & chasing
Never get caught with a lapsed certificate
Track required documents for every supplier with expiry rules and clear ownership. Evidash surfaces what's expiring and chases suppliers by email automatically — escalating to your team only when a human is needed.
- Status at a glance: active, expiring, expired
- Automated, scheduled supplier follow-ups
- Escalation only when a reply needs judgment
AI extraction & validation
Let AI read COAs — keep QA in control
Evidash reads incoming COAs, specs, and emails, extracts the values that matter, and checks them against your current specifications. Every release decision stays with your team through a clear review queue.
- Automatic data extraction from COAs and PDFs
- Validation against the active spec version
- Human-in-the-loop approval for every exception
Audit readiness
Walk into your next BRCGS audit prepared
Every record, spec version, and review decision is captured with a timestamp. Show what was received, what was checked, and what was approved — without digging through inboxes.
- Complete history for every supplier and document
- Traceable spec versions at time of review
- Export-ready evidence in minutes, not weeks
Problems we solve
When document control is fragmented, risk compounds quickly
Most teams rely on inboxes, shared drives, and spreadsheets to manage supplier compliance. That creates blind spots, delays, and audit stress. Evidash closes those gaps.
Expired documents are discovered too late
Missing COAs, insurance certificates, or compliance files are often caught only when a shipment is blocked or an audit starts. Evidash tracks expiry windows and automates supplier follow-up before issues escalate.
Supplier chasing gets stuck in email ping-pong
Teams waste cycles sending reminders and triaging replies for missing documents. Evidash can auto-reply, process incoming supplier emails, and escalate to humans only when intervention is needed.
Spec setup takes too long and drifts over time
When spec sheets are entered manually, teams lose time and introduce inconsistencies. Evidash extracts and standardizes spec data, then keeps version history clear, searchable, and enforceable.
Manual metadata entry creates bottlenecks and mistakes
Teams spend hours keying in supplier and document metadata from PDFs and emails. Evidash captures document metadata automatically, reducing admin load and improving data quality.
Manual document review slows QA decisions
Reviewing COAs and other incoming transactional documents line by line is slow and error-prone. Evidash extracts and validates against current specs, with a human-in-the-loop review interface for exceptions.
Audit preparation becomes a recurring fire drill
Evidence collection is painful when records are spread across folders and inboxes. Evidash centralizes records, timelines, and decisions so audit readiness is continuous, not last-minute.
Audit readiness
Stay audit-ready without last-minute scrambling
Keep supplier records, specs, expiries, and document review history in one place so your team can quickly show what is current, what is missing, and what was checked.
When an audit, customer request, or internal review comes up, Evidash helps you move faster with organized supplier information, linked documents, and a clear record of what happened and when.
See what is missing before it becomes a problem
Track required supplier documents by supplier, category, or requirement. Spot missing, expired, and soon-to-expire records before they create audit findings or release delays.
Show current documents and approved records fast
Keep certificates, specs, COAs, and other supplier files tied to the right supplier and easy to find when someone asks for evidence.
Prove what was reviewed
Document what was received, what was extracted, what was matched to spec, what was flagged, and what action was taken. Give your team a clearer audit trail instead of scattered emails and folders.
Keep specs and document decisions traceable
Link incoming supplier documents to the relevant spec version so your team can show what standard was applied at the time of review.
Reduce audit prep time
Instead of chasing files across inboxes, shared drives, and spreadsheets, prepare with one system that brings supplier records, expiries, specs, and review history together.
Designed for teams responsible for compliance and release
Quality and food safety teams managing supplier conformance
Procurement teams owning supplier onboarding and coverage
Regulatory and compliance teams preparing for audits
Operations teams needing faster, safer material release
FAQ
Frequently asked questions
What does Evidash help food QA teams manage?
Evidash helps teams manage supplier records, compliance documents, expiry tracking, spec data, and document review workflows in one system.
Is Evidash only for COAs?
No. Evidash supports COAs and a broader set of supplier documents, including certifications, questionnaires, specifications, insurance records, and other compliance files.
Does AI replace human review in Evidash?
No. AI supports extraction, validation, and recommendations, but QA teams keep final control through human-in-the-loop review and approval.
Can Evidash help with audit readiness?
Yes. Evidash centralizes records, document history, and review decisions so teams can provide evidence faster and reduce last-minute audit preparation work.
Is Evidash designed for teams working to BRCGS, FSSC 22000, or similar food safety standards?
Yes. Evidash is built for food and regulated manufacturing businesses managing supplier compliance under standards including BRCGS, FSSC 22000, ISO, and similar schemes. It supports the document tracking, supplier approval records, and audit evidence those standards require.
How does certificate tracking and automated supplier chasing work?
Evidash tracks document requirements and expiry dates for each supplier. When certificates or other controlled documents are approaching expiry or go missing, the system surfaces them automatically. Follow-up workflows can chase suppliers by email without manual effort, escalating to your team only when direct action is needed.
Where is Evidash data hosted and how is it secured?
Evidash runs on AWS infrastructure. Data is encrypted in transit and at rest. The platform is built to the security standards expected by regulated food and manufacturing businesses where data integrity and access control matter.
Does Evidash support approved supplier list management?
Yes. Evidash centralizes supplier records, document coverage, compliance status, and approval history. Teams can see which suppliers are current, which have gaps, and maintain the evidence needed for approved supplier list management.
Does Evidash handle product and supplier specifications?
Yes. Evidash supports spec sheet management including AI-assisted data extraction, version control, and linking specs to incoming supplier documents. Teams can track which spec version was active at the time of any review or release decision.
Can Evidash automate supplier compliance tracking?
Yes. Evidash helps food QA teams automate supplier compliance tracking by centralizing supplier records, tracking required documents and expiry dates, surfacing missing or overdue evidence, and supporting automated follow-up while keeping final review decisions with your team.
Make document control measurable, not manual
See how Evidash can reduce compliance risk, shorten review cycles, and give your team confidence in every supplier decision.